The CSIT Building Occupational Health and Safety Committee Meeting Date: Tuesday Jun 5 2001 Time: 11:05-11:55 Venue: CSIT N335 present: Ian Barnes, Denise Hollingsworth, Chris Gunn, Bronwyn Schmidt, Peter Strazdins apologies: Vicki Peterson, Stephen Altree-Williams MINUTES: 1. Minutes of previous meeting. confirmed. Apologies noted. 2. Matters Arising: * Stepping platform Peter reported that this was purchased last March, was currently in the DCS library and seemed to be satisfactory. * Thumb-tacks on Noticeboards Bronwyn reported that on most general boards except a few on the 1st floor the thumb-tacks have been replaced by push-pins, and there are plentiful supplies of push-pins. ACTION: Bronwyn to continue replacement of general boards. Peter to remind DCS staff to replace them in their own offices. * CSIT OHS web page http://cs.anu.edu.au/ohs/ Peter reported that this was created last March and CSIT occupants were notified. * OHS Cttee replacement for Arch Brayshaw Peter reported Denise Hollingsworth (already on the OHS Cttee) had assumed many of Arch's duties. It was agreed that Denise would act as the replacement. 3. Review CSIT Hazard and Injury Reports (regular item) Peter reported that there has been a recent Injury Report of RSI from keyboarding. An email from RSISE on monitoring software (eg. warns when user when they need to take a break) was considered; this software runs on Unix and Windows. The ANU OHS Unit's recommendation for voice-activated word processing be installed (available for Windows systems) in such cases was discussed. ACTION: Peter to ask CSIT occupants if there is any individual interest in having monitoring software installed. Peter to enquire about the purchasing of voice-activated word processing for the above-mentioned case. 4. Commcare OHS Audit of FEIT, April 2 Peter reported on the audit and summarizes Commcare's recommendations. There was a brief discussion of the CSIT response: 4.1 appointment of CSIT Safety Co-ordinator and Officer (R1,R4) Peter reported that the CSIT Safety Co-ordinator was himself and that for the time being at least, the Safety Officer is Shaun Press. He briefly explained the roles of each. ACTION: Peter to update CSIT OHS web page to this effect. 4.2 training (R2,R21,R27-9): * for Supervisors/OHS Cttee, 1st Aid, OSLO * recording of training Peter reported that the training for the Supervisors/OHS Cttee was arranged for the following week, and that David Walsh would take 1st Aid training in June/July. Bronwyn agreed to take the OSLO training in June/July. ACTION: Peter to work with Antoinette to establish a folder and procedure for keeping records of the training. 4.3 procedures for raising of Safety Issues (R4) Peter reported that these must be changed slightly with the introduction of the Safety Co-ordinator and Officer. ACTION: Peter to revise CSIT OHS web page to this effect. 4.4 induction procedures (R8,R30) Peter reported that these must include OHS and Emergency Procedure information. Bronwyn noted that the DCS Office normally is given induction tasks, and suggested that it be extended to include introduction to people such as the Chief Wardens, Safety Co-ordinator and Officer. Ian mentioned that Judy Bamberger last year prepared a visitor's guide. ACTION: Ian to contact Judy for a copy of her guide. Peter and Bronwyn to work with Antoinette to develop an induction procedure and package. 4.5 regular CSIT risk assessments (? R5,R11,R22) This was discussed, but it was decided that it was unclear if this is necessary for a low-risk area such as CSIT. ACTION: to seek advice from the OHS Unit and raise again at the next meeting. 4.6 maintenance of plant inspection records (R14) This was discussed; the scope of the term `plant' not being clear at the moment. It was noted that Facilities and Services keep such records for things like air conditioning and lift servicing. The need for local records was to ensure that these occurred at the prescribed regularity. ACTION: Bronwyn to request F&S for the last year's records, and to notify DCS Office to give future records as inspections are made. The records then will be reviewed by this Committee as a Regular Item. - fire warden training, and recording of training (R19) It was noted that this was a strongly emphasized recommendation by Commcare. ACTION: the Committee recommends that this be implemented by the Chief Fire Warden, Shaun Press. 5. Any other business. 5.1 Ian raised the poor quality of air in Dedman LG6, used by second year CS students. It was recommended he contact F&S on this. 5.2 Denise mentioned that CAIRO has 2 First Aid Officers, Gavin Walker and Duncan Stevenson. ACTION: Peter to contact Gavin and Duncan, to ask if they would be willing to act as a 1st Aid backup for CSIT. -------------------- Meeting concluded 12 noon.