The CSIT Building Occupational Health and Safety Committee Meeting Date: Wednesday June 23 2004 Time: 14:05-15:00 Venue: CSIT N335 present: Ross Ackland, Stephen Altree-Williams, James Fellows, Steve O'Connor, Vicki Peterson, Bronwyn Schmidt, Peter Strazdins (chair) apologies: Ian Barnes, Damien McAullay, Chris Gunn MINUTES: 1. Noting of Apologies and Minutes of previous meeting (http://cs.anu.edu.au/ohs/minutes/Apr04). Apologies noted. Minutes confirmed. 2. Matters Arising: 2.1 OSLO Workstation Checks: requests for funding Bronwyn reported that quotes for requested equipment (footstools, monitor stands and filters) had been procured and were awaiting approval from HoD for funding. ACTION: Bronwyn to seek approval. 2.2 Local Policy for Children Within the Workplace Peter reported that the draft policy formulated at the previous meeting had been discussed at a DCS Meeting on May 12. A concensus was reached, with a revised policy being shown to the meeting. The policy is waiting for final approval from the HoD DCS before publication. ACTION: OHS Chair to prompt for approval when the HoD returns & publish 2.3 OHS Issues for Students Peter reported that the OHS unit sent 6 `Workstation Assessment' posters to DCS after last meeting, which had now been installed in the remaining student labs. The Committee thanked Stephen who brought 6 `Don't Let Your Posture Cost You' posters to the meeting. The meeting requested 1 dozen more for DCS, and 1 dozen more for CSIRO. ACTION: Stephen to send the extra posters; OHS Chair to see the DCS posters are installed in suitable places. 2.4 Report on Annual Building Inspection, Dec 03 Peter reported reminding CSIT Building Management on outstanding issues from the report shortly after last meeting. In the meantime, most items have been rectified, with the exception of removal of debris in corridors outside TSG Area, CSIT N320 and CSIT N228. Steve O'Connor said that he should also be regarded as a representative of CSIT Building Management. ACTION: Peter to remind CSIT Building Management on the debris, and send Steve the report from the Inspection. 2.5 Portable Fire Extinguishers Bronwyn reported that she made made enquiries to the ANU Fire Officer on the procurement of these. The response was that their policy was to isolate fires, rather than encourage occupants to use extinguishers, and that the extinguishers provided in CSIT (for use by the Fire Wardens) was deemed satisfactory. He added that portable extinguishers would have to be bought at DCS expense. The Committee felt that the matter should be no longer pursued. 2.6 CSIRO Rep to the CSIT OHS Committee Peter reported that Chris had arranged the CSIRO OHS person Damien McAullay to sit on the CSIT Committee shortly after last meeting. As Damien was on leave, Ross, as Laboratories Manager in CSIRO, attended in his place. 3. Review CSIT Hazard and Injury Reports Peter reported that there were no new Injury Reports. The Committee then discussed the report filed by Ian Barnes in mid February; this report noted a hazard in the CSIT main stairs when wet, and recommended some anti-slip measures be installed. This action had been approved by HoD DCS, but had not reached the FEIT Business Office. A copy of the report was then given to Steve O'Connor. ACTION: OHS Chair to check if action completed by next meeting. 4. New Hazard reports None have been entered. 5. Other Business. 5.1 Changed Door proposals for CSIT Tea Room Peter presented an item added on behalf of Tom Gedeon, a proposal that the doors [at least the entry door on the left] be modified to open inwards, and swipe card access be installed to the left door. It was noted that this issue was primarily motivated by security, although it was reported that some occupants had felt that outward opening doors presented a potential hazard for people passing on the outside of the room. The Committee considered the decision and felt that the inward opening door would present a more significant hazard to people leaving from the DCS kitchenette (carrying cups of coffee etc. The Committee recommended that other solutions be considered, such as installing windows in the doors. It also noted that swipe card access would be add a considerable inconvenience. 5.2 OHS Training Requirements. Peter checked with the present DCS members that their OHS training was up-to-date, as local training records were incomplete. There was a conformation that all had received the training. Stephen noted the the OHS unit keeps records of training 5.3 Semester 2 Arrangements. Peter reported that as he was on study leave next semester, Vicki had kindly agreed to take over OHS Chair and associated duties for that period. The next meeting time was set for Sep 8, before the FEIT OHS