COMP1900, Australian National University, Semester 1, 1999
Introduction to Information Technology Applications
Module 1a
Introduction to PowerPoint
PowerPoint is good for:
Creating presentations
Combining text and graphics
Keeping things consistent
To create a presentation:
Run PowerPoint and create a "New" file
Setup the format
Type in and organise your ideas
Add Graphics etc
Tweak and tune:
Customise the "master"
Paste or insert tables, graphs, pictures, clip art, organisation charts, text boxes …
Add diagrams, arrows …
Sort, build and "transition"
On Screen effects
Output Options
On screen
Print for Overheads
Make 35mm slides
PowerPoint viewer
Save as HTML
Warnings
Versions!!!
Check your output
Technology at the "venue"
Trial run if possible
Using and modifying PowerPoint's Templates and Wizards
Templates (Designs) vs Wizards
Layout
Colour Scheme
Master Slide
Styles
Working with Outlines
Outline view
Promote, demote, re-organise
getting outlines from Word
Issues with images and output
Resolution, colour depth and file size
Eg a 1.5" x 2" picture at 72 dpi and 8 bit (256) colours
= (1.5 x 72) x (2 x 72) x 8 = 124416 @ 124 kB
Know the resolution of your output device
Many projectors are 640x480 pixels, 256 colours
(This is also a reasonable common denominator for web browsers)
\
~2MB is a good Maximum size to put into PowerPoint
PowerPoint Homework
Homework Exercise 2
0) Assessment
A good attempt at this exercise is necessary to pass the PowerPoint and E-mail lab. Marks will be awarded for demonstrable effort rather than results per se, however the results of this exercise will be required for activities in the lab, which may work well or fail depending on what you produce here.
1) Have a go at making a presentation
Have a play with PowerPoint, see if you can produce a short presentation. If your attempt is completely disastrous, work through Microsoft PowerPoint 97, The Complete Course, Training Manual, available from short-loan in the Chifley Library (you may have to ask for it at the desk).
2) Produce some word documents to play around with
Produce a Word document with an outline including approximately three level 1 headings, three level 2 headings for each of those (ie a total of about 9) and (you guessed it) three level 3 headings for each level 2 (plus some level 4 headings if you like). Save this as <your initials>pp1 (eg jaepp1 or jaepp1.doc if you use a PC) and be sure to bring it to your lab. Save the same document as <your initials>pp2 (eg jaepp2 or jaepp2.doc if you use a PC). In this second version, "promote" all the headings by a level. If you didn’t have any level 4 headings (which would now be level 3s), create some level 3 headings. Save your document again and be sure to bring it to the lab.
3) Make sure your E-mail is working
Make sure that you can send and receive e-mail using the ANU servers. If necessary, visit the student consultants in the Chifley library for help to set it up. You must be able to use e-mail in the Lab — be sure to bring your e-mail disk.
4) See if you can answer these questions (don’t bother the student consultants!):
What do POP and SMTP stand for? What are they used for? Which of them require authentication (ie passwords)?
In Eudora’s Settings, Hosts and Personal Information, which of the fields below are essential? Where is the information from the fields used? What is used if they are left empty?
|
Field name |
Where this info is used |
What happens if it’s left empty |
|
POP account |
||
|
SMTP |
||
|
Real name |
||
|
Return address |
PowerPoint Lab Exercises
1) Create a presentation from scratch
Form a group,
2) Create a presentation from an outline
Use PowerPoint to open your first Homework file and import the outline.
Your second homework file should be much the same as the first, but with all the headings one level higher — import its outline into PowerPoint.
3) Using Drawing and Animation Tools (Do this last if there is time)
4) Eudora