Website FAQs and How to

 

Add an event

 

All CECS staff have access to create and publish events. This is a great opportunity to promote activities that are happening in the College. The following information has been provided to assist you navigate the event content type.

How to add an event video demonstration

Please note

  • all content will default to 'saved as draft' until the publish box is checked. This allows you the functionality to add content ahead of time before making the content live.
  • Events can be promoted to the externally facing webpages and also the staff intranet. Please ensure you select the appropriate box to maximise attendance.
  • You are encouraged to use the registration facility in the event by either providing an email contact or by pasting a URL which is automatically hyperlinked.

 

ANU WebStyle, Grammar and Syntax

 

Below is a tightly edited list of common mistakes to watch out for when creating web content. CECS staff have access to, and, are encouraged to place events, notices and announcements which may have a wider audience than your usual professional network. Please have a read below, or head over to for a more comprehensive list of grammar and syntax.

 

ANU capitalisation

 

ANU style is for minimal capitalisation; that is, only the first letter of the heading or title is capitalised, along with any proper nouns. Only people’s names, position titles, names of workgroups, organisational units, degree titles (e.g. Bachelor of Art) and publications should be capitalised. Almost everything else should be in sentence case.

 

Numbers

 

Within regular prose, numbers one to nine should be spelt out and 10 and above should be numerals.

Commas should be used to mark thousands rather than spaces, for example: 1,000.

 

If starting a sentence with a number cannot be avoided, write the numbers as words, for example: use “Twenty-nine people attended the launch” instead of “29 people attended the launch”.

Numeral form is acceptable when used together with a unit of measurement (weight, distance, date, time etc), in tables, in a series of numbers provided for comparison (e.g. 5 of 500 people), and in mathematical and scientific contexts.

In headings, abbreviated forms of large numbers are acceptable e.g. $1bn or $1m.

 

Dates

 

Thursday 17 March 1917 (no commas). Use 12 May, unless directly quoting someone saying “May 12″. Do not say 12th of May.

 

Postgraduate

 

One word. No hyphen, no space. No capital.

 

Professor

 

Spell out in full, never ‘Prof’

 

Time

 

Preferred style for listing time. 10am and 2pm, not 10.00am and 2.00pm. 10.30am not 10:30am. 2–4pm not 2 – 4 pm etc. Use an en dash to show duration, not “to” (that is, 2–4pm not 2 to 4pm).

For the full list please visit

https://services.anu.edu.au/marketing-outreach/storytelling-writing/writing-style-guide.


 

Edit your people page

 

How to edit your people page

Through my dashboard

Under the My Content tab you should see a link to your name in the table

  1. Click on My Dashboard in the top left corner
  2. Click on the edit link next to your name

Through People webpage (if you don't have access to My Dashboard or your name doesn't come up in My Dashboard)

NB: If you don't see "My Dashboard" or your nameis not listed in "My Content" tab

  1. click on the Home icon in the top left corner. (This will take you to our homepage)
  2. Search for your name in the list of People in About page and click on the link on it (this will take you to your web profile)
  3. Click the Edit tab at the top of your profile page

On this page you can update all your personal details and your research.

When editing your profile you will see 4 tabs:

  • Details - contains your contact information, most of this would have been filled out when you arrived
  • Media - Your photo
  • Contacts - your email address, room number etc.
  • Description - your research content
  • Metadata - research areas that you identify with

 

Edit your theme or area page

 

Access to this content type is restricted to area/theme publishers. Please talk to your area/theme publisher if you wish to have content added to this content type.

  • Go to https://cecs.anu.edu.au/staff and login
  • Click on the research tab and find your area or theme
  • Click on the create content tab at the top of the page
  • From your area page you will see a tab to Edit under the header, click on this to open a new draft of your area or theme content type
  • Scroll to bottom of content fields and use the drop down menu and select publish. This will make recent changes to the content live.

 

Add content for facilities, awards,topics, and industry partners

 

Access to this content type is restricted to area/theme publishers. Please talk to your area/theme publisher if you wish to have content added to this content type.

  • Go to https://cecs.anu.edu.au/staff and login
  • Click on the My workbench tab in the top left hand corner
  • Click on the create content tab at the top of the page
  • Under the create content header you will see the different content types you have access to add, edit and publish

 

Add a student project

 

How to add a student project video demonstration

All academics have access to add/manage student project. Use this content type to add/edit all information relating to student projects.

  • Go to https://cecs.anu.edu.au/staff and login
  • Click on the My workbench tab in the top left hand corner
  • Click on the create content tab at the top of the page
  • Under the create content header you will see the different content types you have access to add, edit and publish
  • Select the 'student project' content type to create a new entry.

When will the new website go live?

Once our internal review (of two weeks) is complete we will prepare to make our new websites live. It is expected that this will be one week following the end of the review. You will be advised about this occurring and the stakeholder from your research or professional area will receive detailed information about redirects.

 

What websites are going to be migrated?

Stage One of our Drupal Project primarily includes our main external facing websites. This includes our College and School websites and research group (now research themes and areas) websites. Stage Two has not commenced yet but is expected to look at course websites.

What is a content type?

Our new CMS has a large number of content types. Content types enable you to organize, manage, and handle content in a consistent way across websites. In our current website an example of a content type is our people and student projects database. In our new website most of our pages will be built content types. So rather than having to edit and add content on multiple pages and in different ways manually, users can add and edit content types in order for that information and text to be automatically populated across our sites in a consistent manner. Content types in our new website include people, student projects, research projects, student and staff announcements, facilities, awards, events and much more.

What do I do if I need to change or add content in our current site before we go live?

We have done our best to capture the appropriate content to be migrated from our current sites to our new sites. If you could please follow the instructions below regarding making changes to our current website before our new websites go live that would be appreciated.

People page

An export of our people database in our current site was taken on Thursday 6 August and the data has been imported into our new websites. You can review your people entry in the new site now (during the review period). If you’d like to make a change to your page on the current site you still can, but to update your people entry in the new site please use the webform.

Student projects

An export of our student project database in our current site was taken on Wednesday 12 August and the data has been imported into our new websites. You can review your student projects in the new site now (during the review period). If you’d like to make a change or update your student project entries you can still do so in the current website and another export of that database will be taken and migrated into our new websites before they go live. If you think there has been an issue in migrating your student projects from the database into the new website please use the webform.

Seminars

Seminar entries in our current site have been migrated into our new websites already. If you have or would like to promote an event on our current websites before the new websites go live you can still do so. The function of adding Seminars into our current website will not change until our new sites go live. All Seminars listed in the current website will be migrated to the new website without any action required by you. Further information about how to add events and seminars into the new website will be provided at a later date.

Other changes

If you'll be making or would like to make other changes on the current website before we go live at the end of this month, and would like it replicated in the new website, it would be appreciated if could fill out the webform.

This will help to ensure we capture all updates and edits where appropriate.

Will I have user access to add and edit content in the new website?

Staff will have access to add and edit a number of content types in our new website. For example all staff will be able to edit their people entry and add events or seminars. All academics will be able to add student projects and research projects to the website. Further detail regarding user access and content permissions will be disseminated at a later date.

Can I receive training in how to use the new CMS?

A number of training videos will be made available once the websites are live and you have received user access.

I can’t see our existing research groups, where are they?

As you know our Research Schools have restructured their existing research groups into new research themes and areas. These themes and areas will each have a landing page in our new websites. The Marketing team has consulted with stakeholders (nominated by our Schools) from each theme and area.

I think I’ve been put in the wrong research area, how can I correct this?

Information was provided by our Research Schools regarding membership of our new themes and areas. If you’d like to discuss where you have been placed please contact your Research School.

What will happen to the current research group webpages?

Since our Schools have restructured their existing groups into new research themes and areas, our existing group sites will be redirected to the most appropriate landing page for either a theme or areas in our new website.

What about my course website in cs.anu.edu.au? Will that be migrated?

Course websites that are currently managed by convenors are not being migrated to the new CMS at this stage. If you have a course site you can continue to manage this as usual. Course lists in the new website will link students out to your site.

What will happen to my user webpage?

User pages are not being migrated to the new CMS at this stage. You can continue to manage this as usual. You do have a field in your people entry to provide a link to a user or ANU researchers url for example. If you have a link such as this in your current people entry, it will have also been migrated over to the new website.

Who can I speak to to have my photo taken for my profile page?

If you need a more recent photo or don’t have a photo for your people entry but like to have one taken, please email marketing.cecs@anu.edu.au

Who can I send feedback to?

You can send feedback via the webform.

Please send all feedback by COB Monday 31 August 2015.

I have an unanswered question, what should I do?

If you have a question that hasn’t been answered here please use the webform

Where can i access the test websites from during the review period

The new websites are only accessible from CECS IP addresses and are not visible from, eg. the ANUSecure wireless network?

Alturnatively, the new websites should be visible using the ANU VPN for CECS, so they should be accessable from home or a wireless device if using that VPN.  

For details on how to acces the ANU VPN please visit http://cecs.anu.edu.au/staff/it/network

Are these the final URLs?

No, these are not the final URLs.

URL aliases/short URLs are being created.

Updated:  8 September 2015/Responsible Officer:  Head of School/Page Contact:  CECS Marketing